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Louisiana Academy of Nutrition and Dietetics
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Exhibit Rules and Regulations
Agreement for Exhibit Space must be accompanied by payment and shall be received no later than March 15. Late registration should include a $50.00 processing fee. (There is no guarantee that late registrants will be included in program book.) If the Association does not accept the application, all money will be returned to the applicant.Checks are to be made payable to the “Louisiana Academy of Nutrition and Dietetics”.
The Association reserves the right to refuse acceptance of any application if the products to be displayed are deemed unsuitable to the purpose of the Louisiana Academy of Nutrition & Dietetics. The Annual Meeting Committee and the Louisiana Academy of Nutrition & Dietetics Board of Directors will make the final decision.
The Exhibitor agrees that in the event he fails to install his product in the assigned space or fails to comply with the provisions of the agreement, the Association shall have the right to take possession of said space and release or use said space without rebate to the Exhibitor.
No alcoholic beverages will be permitted in the exhibit areas.
The Exhibitor shall not display products of any other company or assign or sublet any part of the space assigned to him.
No distribution of circulars or advertising materials is permitted, except from the Exhibitor’s table/space. Only those companies or individuals that have purchased exhibit space will be recognized and permitted to solicitorders at the conference.
It is mutually agreed that the Louisiana Academy of Nutrition & Dietetics and the L’Auberge Baton Rouge shall not be liable to the Exhibitor for any loss/ damage/ injury to property contained in his exhibit or for injuries to his per-son, agents, employees or other person (no matter how sustained; from theft, fire, accident or other causes). All claims for such loss/damage/injury being hereby expressly waived.
Exhibit tables and amenities will be provided by the L’Auberge Baton Rouge.
It is mutually agreed that the application to exhibit contract, once accepted, as well as these conditions or regulations stipulated herein are part of the contract to which exhibitors agree to be bound.
All exhibit products must be confined to the limits of the space assigned. Aisle space must be left entirely free for traffic. Giving samples or selling or obtaining orders for products must not interfere with other exhibitor’s space.
Exhibitors agree that the Louisiana Academy of Nutrition & Dietetic's shall have the right to make such rules and regulations or changes in floor plan arrangement of tables for said exhibition, as it shall deem necessary and to amend it from time to time. The Louisiana Academy of Nutrition & Dietetics shall have the final determination and enforcement of all rules, regulations and conditions.
No exhibitor will be allowed to sell non-commercially prepared consumable products such as cupcakes, candy,sweet treats, nuts, or lemonade. Nor may an exhibitor or client sell any other product that is not pre-sealed or commercially packaged.